Creating live events

Before viewers can watch a live webcast from Capture Portal or Learning Environment, you must create and schedule the live event. Once you create a live event, its information and access link appear in Capture Portal's Calendar page and in the Live Event Schedule widget on the Capture Portal Home page. If you embed a live event in Learning Environment, the event pauses in the Capture viewer until the presenter begins the live webcast session. The Capture viewer automatically loads the live webcast once the presentation begins.

Create a live event in Capture Portal or Capture Central

1. Do one of the following:
   • Log in to Capture Portal and click Admin.
   • In Learning Environment, click Capture Central on your course navbar.
2. On the Manage Live Events page, click Create Live Event.
3. Enter a Title for your live event.
4. Enter the name of the Presenters and a Description of the event.
5. You can add Tags to the live event. Tags are keywords or terms that describe the presentation and allow it to be found through Search. Tags are keywords or terms that describe the presentation and allow it to be found through Search. Press Enter or "," on your keyboard after you enter each tag to add it.
6. Enter the Start/End Times in the date and time fields. If you want to create an event that spans across multiple days, select the Show end date check box to modify your event end date.
7. In the Layout Settings section, select a presentation layout.

Note  Presenters can still modify the layout of the presentation before they start presenting with their Capture Software if they want to change what you set.

8. In the Access Control section, you can do the following:
   • If you want to create a password for an event, select the Event Password Required check box and enter a password in the text field. Password protected events require viewers to enter the password to access the event.

   Note  Password protected live events require the same password to access the presentation after it is published. You can change published presentations' passwords in the Manage Presentations area.

   • If you do not want users to access a live event's chat room, select the Chat Disabled check box.
   • Select the Viewer Limit check box and enter the maximum number of viewers in the text field.

   • Note  If the viewer limit is above 750, the live event's waiting area is disabled. If the viewer limit is above 1250, chat is disabled.

9. In the Permissions area, use the search field to find a user, group, or role you want to add to the permissions list to indicate what specific users can do for this presentation. You can set the following permissions from the drop-down list:
   • Can View  Can view presentation only.
   • Can View and Manage  Can view, manage, and edit presentation. Can embed presentation into Learning Environment course content. For example, a user with Admin access rights can create an event, search for multiple instructors' names and specify that they can view and manage the presentation so they can post it to their Learning Environment.
   You can click the Delete icon to remove a user, group, or role from the list.
10. In the Pre-roll/Post-roll section, you can select a clip from the Pre-roll clip and Post-roll clip drop-down lists to add video before and after your presentation. You can select the Users can skip pre-roll and post-roll video clips check box to make viewing optional.
11. Click Create.

See also

• Webcasting a live CaptureCast presentation
• Managing live events
• Managing folders