Sharing competency structures

You can create competency structures in an org unit and share them to child org units beneath it. A child org unit's Competencies tool displays the Shared Competency icon beside each shared competency, and the Shared Learning Objective icon beside each learning objective nested in a shared competency. In a child org unit you can associate its learning objectives and activities with shared competency structures.

Note  You cannot share activity elements between org units.

The only elements shared to you by the parent org unit that you can modify are Make competency and its children visible to users property and learning objectives' Ready for evaluation property. If you have never modified these properties within a child org unit, they will always contain the same settings as the original elements in the parent org unit. If you change these properties in a child org unit, the property setting in the shared element becomes independent of the property settings set in the parent org unit.

Share a competency structure

1. On the Competency Home page, click on the competency or competency structure you want to share.
2. Click Add Org Units in the Make Competency Available To section.
3. Select the check boxes beside the org units you want to share with. You can use the Search For field to find org units.
4. Choose an option from the Options column:
   • This org unit shares the competency or competency structure with the selected org unit only.
   • All descendants shares the competency or competency structure with the selected org unit and all child org units beneath it.
   • All descendants of type shares the competency or competency structure with the selected org unit, and specific child org units beneath it. Select the descendant type from the appropriate drop-down list.

   Note  For course offerings, there are no options in the Options column because course offerings are at the bottom of the hierarchy and have no descendants.

5. Click Insert.
6. Select an Achievement Criteria from the drop-down list.
7. Click Save.

Stop sharing a competency structure

1. On the Competency Home page, click on the competency or competency structure with sharing rights you want to remove.
2. In the Make Competency Available To section, click the Remove icon beside the org unit you do not want to share with.
3. Click Save.

How competency achievement criteria affect shared competency structures

How you define competency elements determines how competency structures are achieved. You must define a competency's achievement criterion by one of the following rules:

• Competency is achieved when it is achieved in any one org unit.
• Competency is achieved when it is achieved in all org units where it exists.

Note  If you associate a child org unit's own learning objectives and activities with a competency structure shared to it, users must also complete these additional elements to achieve the shared competency structure.

Achieve competency by achieving it in any one org unit

If you share a competency structure with multiple child org units, and you set the highest competency's achievement criteria to This competency will be achieved when it is achieved in any one org unit, users achieve the original competency structure when they achieve it in any child org unit that shares it.

Achieve competency by achieving it in all org units where it exists

If you share a competency structure with multiple child org units, and you set its highest competency's achievement criteria to This competency will be achieved when it is achieved in all org units where it exists, users achieve the original competency structure when they complete the competency structure in every child org unit it is shared to.

See also

• Managing competencies