Enrolling users in groups

Users are enrolled in groups based on the enrollment options selected on the New Category page. Use the Enroll Users page to:

• Manually enroll users in groups if you selected # of Groups – No Auto Enrollments.
• Manually change which group a user is enrolled in.
• Add users who enrolled late to a group if Auto Enroll New Users is not selected.
• Search for users who have not been assigned to a group.

Modify or add enrollment

1. From the Manage Groups page, click the Enroll Users icon.
2. Select whether you want to Display ‘All Groups’ or a specific group.
3. Enter information in the Search For field to search for a specific user.

   Tip  Use the Not Enrolled advanced search option to find users that still need to be added to a group.

4. Enroll users or adjust enrollment using the check boxes in the Enroll Users grid.
5. Click Save when you are finished.

Tip  Manually enrolling users allows you to exceed the enrollment limit for a group.

Enrolling course leaders in groups

How a user that can lead courses is enrolled in groups depends on whether they have access to all groups or only select groups. Users should have access to all groups if they are responsible for mediating, grading, and working on material for the entire class. They should have access to select groups if they are only responsible for mediating, grading, or working on material for a particular group.

Best practice  Add staff that are working with select groups the same way you add users.

Warning  If  the ‘Can be auto-enrolled’ option is selected for users that can lead courses and assisting users are added to groups at the same time as users; all or most of your staff might end up in the same group. Make sure you even out enrollment using the Enroll Users page.

Modify or add enrollment for users that can lead courses

1. From the Manage Groups page, click the Enroll Users icon.
2. Search for the user you want to add in the Search For field.
3. Select the check box for the group you want to add the user to in the Enroll Users grid.
4. Click Save.

Tip  Use the Not Enrolled search option to see a list of users that need to be enrolled.

What happens when you move a user to a new group?

Discussion messages remain in the old group and do not count towards a user’s grade if the forum or topic is associated with a grade item. The user must satisfy the discussion message requirements in the new section. You can override a grade using the Grades tool.

Locker files remain in the old group. Users must add any files they want to keep to the new locker area themselves.

Dropbox files submitted for the old group remain with the old group. The user receives the grade achieved by the new group on any group assignments. You can change the user’s grade back to the original group’s mark in the Grades tool.