Managing rubrics

You can only edit or delete a rubric from the org unit in which it was created and you cannot edit or delete a rubric that is being used by a Competencies activity or ePortfolio item. If you want to modify a rubric that is being used, create a copy. If you want to restrict using a rubric in new activities or ePortfolio items, change its status to archived.

Table of contents

1. Change a rubric's status
2. Copy a rubric
3. Edit a rubric's properties
4. Change which org units a rubric is shared with
5. Edit a level, criterion or criteria group
6. Add a level, criterion or criteria group
7. Reorder levels or criteria
8. Delete a level, criterion or criteria group
9. Delete a rubric

Change a rubric's status

1. On the Rubric List page, click the rubric name.
2. Use the Status drop-down on the Properties tab to change the status.
3. Click Save.

Note You cannot associate Competencies activities or ePortfolio items with draft or archived rubrics. Existing associations with archived rubrics are maintained.

Copy a rubric

Copying a rubric creates a new rubric based on an existing rubric in the same org unit. The new rubric has the same properties, levels and criteria, and is shared with the same org units as the original rubric.

1. On the Rubric List page, click the Actions context menu (drop-down) for the rubric you want to copy.
2. Select Copy Rubric.

Edit a rubric's properties

1. On the Rubric List page, click the rubric name.
2. Make the appropriate changes.
3. Click Save.

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Change which org units a rubric shared with

1. On the Rubric List page, click the rubric’s name.
2. Complete one of the following actions in the Advanced Availability section:
3. • Select the Current Org Unit check box to share the rubric with the current org unit.
   • Clear the Current Org Unit check box and select Add Org Units to define specific org units below the current org unit to share the rubric with.
   • To share the rubric with descendants, click Add Org Units, find the current org unit, select it, and enable All descendants or All descendants of type:.
3. Click Save.

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Edit a level, criterion or criteria group

1. On the Rubric List page, click the rubric’s name.
2. Select the Levels (holistic rubrics) or Levels and Criteria (analytic rubrics) tab.
3. Click the Actions context menu (drop-down) for the level, criterion or criteria group you want to edit and select Edit Level, Edit Criterion, Edit Criteria Group.
4. Make the appropriate changes.
5. Click Save.

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Add a level, criterion or criteria group

1. On the Rubric List page, click the rubric’s name.
2. Select the Levels (holistic rubrics) or Levels and Criteria (analytic rubrics) tab.
3. Select Add Level, Add Criterion or Add Criteria Group in the action bar above the rubric table.
4. Fill in the appropriate fields.
5. Click Save.

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Reorder levels or criteria

1. On the Rubric List page, click the rubric’s name.
2. Select the Levels (holistic rubrics) or Levels and Criteria (analytic rubrics) tab.
3. Select Reorder Criteria, Reverse Level Order or Reorder Levels in the action bar above the rubric table.
4. Make the appropriate changes.
5. Click Save.

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Delete a level, criterion or criteria group

1. On the Rubric List page, click the rubric’s name.
2. Select the Levels (holistic rubrics) or Levels and Criteria (analytic rubrics) tab.
3. Click the Actions context menu (drop-down) for the level or criterion you want to delete and select Delete Level, Delete Criterion, or Delete Criteria Group.

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Delete a rubric

1. On the Rubric List page, click the Actions context menu (drop-down) for the rubric you want to delete.
2. Select Delete.

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See also

• Creating a rubric