Org unit sharing groups allow course designers and administrators to set up sharing groups at the organization, department, or course level and share them with users. Org unit sharing groups may be optional (users may choose to apply them to specific items) or forced (users have to use them). Forced profiles may be visible (appear in the Sharing Groups area) or hidden (users don't see the group).
Course level org unit sharing groups are set up by a course designer and shared with users in a course.
Organization level sharing groups are set up by administration staff and shared with all users in an organization, or a specific set of org units from across the organization. Permissions are cascading; groups you create at the organization or department level are shared with all users enrolled in courses (and other child org units) under the organization or department. You can restrict which courses (or other child org units) the group is shared with using the Add Org Units filter options.
Use scenarios
Important If you select the Force items to be shared with this sharing group option, ensure you let the affected users know they are automatically sharing items and only apply your org unit sharing group to appropriate roles.
Important This setting forces all users (regardless of role) in the course to use this sharing group. Use the Role Filter to specify which roles the group should apply to.
Important If you hide the sharing group, users will not be able to determine which items they are automatically sharing or the permissions other users have.
This procedure determines who has access to the items the profile is shared with and what their permissions are. It does not determine who can use or is forced to use the profile.
Notes
You can adjust the permissions for individual users or groups of users by clicking the Edit Permissions icon beside their name in the permissions grid.
You must ensure that your course participants enable comments and assessments for their items if you want to use permissions relating to comments and assessments.
If you apply a sharing group to users’ portfolios and leave it visible, users can add it to additional items that are not covered by your filter settings.