Setting up sharing groups

Sharing groups let you save the permissions you want a user or group of users to have so you may reuse them with other items. You can create sharing groups for individual users or for all users in a particular course or group. You can have multiple sharing groups for the same users that you apply in different situations. For example, you could create sharing groups called "Comment" and "Edit and Review" and share them with the same group of peers. You would use the first sharing group for items you want to collect general feedback on and the second sharing group for items that you want others to collaborate on or revise in detail.

An organization, department, or course may also set up sharing groups and share them with you. Sharing groups that are shared with you may be optional (you can choose to apply them to specific items) or forced (you have to use them). Forced groups may be visible (appear in your Sharing Groups area) or hidden (information on the group is not available to you).

Table of contents

• Access the Sharing Groups area
• Create a new sharing group
• Change permissions for a sharing group
• Set a default sharing group

Access the Sharing Groups area

1. Click the ePortfolio link in the navigation bar or My Settings widget on My Home.
2. Select Sharing Groups in the ePortfolio Areas left tool menu.

Create a new sharing group

1. Select New Sharing Group on the Permissions Profile page.
2. Give the profile a Name and Description.
3. Click Save.
4. Select the Users tab.
5. Click Add Users.
6. Select one of the following options for adding users:
   • All users in a course or group
   • Individual users
7. Select the appropriate users or org units.
8. Click Save.

Change permissions for a sharing group

1. Select the sharing group you want to edit by clicking its name.
2. Select the Users tab.
3. Select the Edit Permissions icon for the user or group of users.
4. Select the new permissions.
5. Click Save.

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Set a default sharing group

A default sharing group can make sharing easier if you consistently share items with the same group of users. However, all items that meet your filter criteria are automatically shared with your default group, so ensure you set up your filters correctly.

For example:

• If you only want to share presentations, add a type filter.
• If you only want to share some items, add a tag filter and then tag the appropriate items with that tag when you create or edit them.
  

1. Select Dashboard in the ePortfolio Areas left tool menu.
2. Select Settings in the top tool menu.
3. Select a Default Sharing Group in the Default Sharing Group section.
4. Use the Type Filter check boxes to specify which item types to automatically apply the default sharing group to.
5. Use the Tag Filter to restrict which items the default sharing group applies to by tags.
6. Click Save.

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See also

• Sharing items
• Removing sharing permissions
• Viewing feedback
• Viewing, commenting on, assessing and editing others’ shared items